About UTEP

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: Chief Financial Officer

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: Commensurate with experience.

Required Application Materials:

Resume

Cover Letter

List of three references

ONLY COMPLETE APPLICATIONS WILL BE CONSIDERED

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Position Summary: Directs and coordinates activities of one or more departments or major divisions of the organization, including oversight of budget, payroll, and employee information systems (EIS) services. Provides strategic leadership to ensure operational efficiency, fiscal accountability, and regulatory compliance, while aligning financial and administrative functions with institutional goals. Aids the Chief Financial Officer in formulating and administering organizational policies, developing long-range objectives, and ensuring the integrity and effectiveness of financial and business operations.

Statement of Duties and Responsibilities:

Participates in formulating and administering institutional policies and developing long-range goals and objectives in alignment with university strategy.

Directs and coordinates the activities of assigned departments or divisions to ensure attainment of operational and strategic objectives.

Provides leadership and oversight of budget development, monitoring, and financial planning to ensure resources are effectively allocated and expenditures remain within approved limits.

Analyzes financial data, budget forecasts, and cost reports to support data-informed decision-making.

Job Title Associate Vice President of Business Affairs for Budget & Payroll Services

Job ID 14488

Location

Full/Part Time Full-Time

Regular/Temporary Regular

Provides oversight of payroll operations, ensuring accurate, timely, and compliant processing of employee compensation,benefits, and related tax reporting.

Oversees Employee Information Systems (EIS) operations to ensure the accuracy, integrity, and integration of employee data across HR, payroll, and finance systems.

Collaborates with Information Technology, Finance, and Human Resources leadership to enhance EIS functionality, reporting capabilities, and automation to improve institutional efficiency.

Reviews analyses of activities, costs, operations, and forecast data to determine departmental or divisional progress toward stated goals and objectives.

Confers with the Chief Financial Officer and other executive leaders to review achievements and discuss adjustments to goals, budgets, or policies based on current and projected conditions.

Participates as a member of institutional committees responsible for advancing financial planning, resource allocation, organizational effectiveness, and technology systems that support the university's fiscal and operational goals.

Cooperates with other senior management personnel in establishing policies, operating procedures, and performance standards.

Confers with top management to formulating fiscal budgets, financial plans, and workforce allocations.

Reviews technical publications, articles, and industry developments to remain informed on best practices in budgeting, payroll management, and enterprise information systems.

Acts as a liaison to the campus community, representing the institution's interests and fostering partnerships.

Demonstrates proficiency in Microsoft Office and institutional enterprise software systems; learns and applies emerging technologies to enhance departmental performance.

Complies with all State and University policies.

Travel to professional conferences, budgetary sessions as required

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Provides leadership, guidance, and performance management to staff within assigned divisions, including budget, payroll, and EIS teams.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Master's Degree in Business Administration, Finance, Accounting or related field

and

Experience: (4) Four years of progressively responsible experience related to the statement of duties and responsibilities, including budget administration, payroll management, and enterprise information systems, or an equivalent combination of education and experience.

Experience in higher education, public sector, or a similarly complex organizational environment preferred.

Preferred Qualifications:

Strong knowledge of budget development, financial analysis, and cost control principles.

Understanding of payroll laws, taxation, and regulatory compliance standards.

Knowledge of EIS/ERP systems, data integrity, and system integration principles.

Excellent analytical, leadership, and communication skills with the ability to manage multiple priorities.

Proficiency in Microsoft Office and institutional enterprise software systems.

Ability to develop policies, procedures, and systems that promote fiscal accountability, operational efficiency, and compliance.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W.University Ave., El Paso, TX, Kelly Hall, Room 312.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

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