POSITION SUMMARY:

The Human Resources Assistant provides administrative and operational support to the Human Resources department. This role assists with recruitment, onboarding, employee records, benefits administration, compliance tracking, and employee engagement activities. The Human Resources Assistant plays a critical role in maintaining confidentiality, supporting regulatory compliance, and ensuring a positive employee experience in a healthcare setting.

Essential Accountabilities

• Performs reference checks on candidates prior to hiring decisions

• Verifies professional licensure, certifications, and required documentation

• Assembles and prepares new hire onboarding packets

• Assists new employees with pre-employment paperwork, background checks, and drug testing

• Conducts or assists with new employee orientation and HR training seminars

• Maintains accurate and confidential employee personnel files (paper and electronic)

• Tracks benefit eligibility and processes employee benefit elections and changes

• Provides administrative support to HR and Payroll, including word processing, correspondence, and confidential recordkeeping

• Creates and manages employee identification badges

• Prepares and distributes employee birthday cards and recognition items

• Participates in employee council meetings and assists with planning employee engagement events and parties

• Identifies, logs, and tracks facility contracts and assists with contract documentation management

• Responds to employee inquiries regarding HR policies, procedures, and general employment questions

• Assists with auditing HR files to ensure compliance with internal policies and regulatory requirements

Compliance & Confidentiality

• Maintains strict confidentiality of employee, patient, and organizational information Adheres to HIPAA guidelines and demonstrates professional conduct at all times

• Understands and follows established compliance, safety, and quality assurance standards

• Supports HR compliance with federal, state, and local employment regulations

Additional Responsibilities

• Assists with recruitment activities including job postings, interview scheduling, and applicant tracking

• Maintains HR databases and HRIS records accurately and timely

• Supports performance review cycles and employee documentation processes

• Assists with tracking employee training, certifications, and mandatory education Provides support during audits, surveys, and inspections as needed

• Performs other HR-related duties as assigned

Knowledge, Skills & Abilities

• Strong organizational and time-management skills

• High level of attention to detail and accuracy

• Ability to handle sensitive and confidential information with discretion

• Proficient in Microsoft Office and HR information systems

• Strong communication and interpersonal skills

• Ability to work independently and as part of a team

Education & Experience

• High school diploma or equivalent required; associate degree in Human Resources or related field preferred

• Previous administrative or HR experience preferred, especially in a healthcare environment

DISCLAIMER:

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

ESSENTIAL KNOWLEDGE, SKILLS, EDUCATION & ABILITIES:

Certification, Registration, or Licensure: None required.

Minimum Education: High School Diploma

Minimum Experience: One year experience in a Human Resource office. Two years of general office experience.

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