Now Hiring! Full-Cycle AP & Payroll Specialist
📍 Location: Administration & Finance

🕒 Schedule: M-F, business hours (37.5 hours per week)

💰 Pay: $23.00-24.50 per hour
📄 Position Type: Full-Time

Why Join Canisius University

Canisius University serves approximately 2,500 undergraduate and graduate students.  As a Catholic and Jesuit University, Canisius has its foundation in the fundamental values of academic excellence, leadership, faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities, and in service to humanity. The University is an equal opportunity employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students.

What We Offer:

✅ Salary: $23.00-24.50 per hour*

✅ Comprehensive Insurance Benefits – Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee’s date of hire
✅ 403(b) with Company Contribution – Plan for your future with confidence – contribution from the university is available after one year of employment
✅ Paid Time Off – Includes vacation time, personal time, sick time, and paid holidays
✅ Tuition Benefits – Available for full-time employees and their qualified dependents

*Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate’s compensation package for this position will be provided during the interview process.

Your Role as Full-Cycle AP & Payroll Specialist:

This is a full-time, hourly position (37.50 hours per week) reporting directly to the Associate Controller. The Full-Cycle AP & Payroll Specialist will support various aspects of Canisius University’s Controller’s Office and is responsible to maintain and reconcile financial ledgers, schedules, and accounts. They will analyze and report data, verify and correct data, respond to requests for financial information and complete special projects. The Full-Cycle AP & Payroll Specialist ensures that accounting activities are carried out in accordance with established policies, procedures and generally accepted accounting procedures (GAAP).

Key Responsibilities:

🔹 Provide oversight and support for the accounts payable function including year-end close.

🔹 Provide support and back up for payroll processing.

🔹 Perform general accounting responsibilities, including journal entries, intercompany transactions, account reconciliations and accruals.

🔹 Prepare and schedule upload of automated journal entries and accounting records for programs/projects.

🔹 Review the processing and reporting of payments and 1099 related transactions and ensure compliance with federal and state regulations.

🔹 Record, examine and analyze financial records, documents and/or reports. Responsible for supporting the monthly and fiscal year-end close processes, including department charges, account reconciliations, and reviewing/reconciling general ledger accounts.

🔹 Recommends new business procedures or changes to existing ones, assists in solving accounting or financial problems, and audits financial transactions for accuracy and conformance with established standards and procedures.

🔹 Ensure accurate maintenance of the Fixed Asset ledger.

🔹 Other duties as assigned.

What You Need to Succeed:

✔ Qualifications:

Education and Certifications

• Associate’s degree in business or accounting.
• Bachelor’s Degree in accounting preferred.

Knowledge, Skills and Abilities

• Knowledge of GAAP.
• Customer-focused aptitude.
• Demonstrated analytical and communication skills – both written and oral.
• Proficiency in Microsoft Office applications, including Word, PowerPoint and Excel.
• Experience with BANNER Finance or similar integrated financial system.
• Ability to work collaboratively with a diverse population of faculty, staff and students.
• Ability to effectively multi-task and produce accurate professional work products under timelines.
• Knowledge of higher education processes and procedures preferred.
• Eligible to work in the United States.

Experience

• 1 to 3 years of relevant accounting experience.
• Experience with payroll processing.

📢 Apply Today!

To apply, go to https://www.canisius.edu/about-canisius/employment-canisius. The review of applications begins immediately and will continue until the position is filled. Please include your cover letter, resume and three references with their contact information, with your application.

The Office of Human Resources at Canisius University utilizes an online recruitment management system.

Individuals who need reasonable accommodation under the ADA in order to participate in the search process should contact the office of human resources at (716) 888-2240.

Important Information:

🚨 Canisius University participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For more details, visit www.uscis.gov] and search "E-Verify."