National Jewish Health is seeking a Leave Administrator to manage employee leave programs and support payroll operations across the organization. This role ensures leave administration is compliant, accurate, and responsive while serving as a trusted resource to employees and managers navigating leave and workplace accommodations.

In this role, the Leave Administrator will:

• Administer employee leave programs including FAMLI, FMLA, ADA accommodations, disability programs, military leave, and other statutory or organizational leave programs
• Guide employees and managers through leave eligibility, documentation requirements, and return-to-work processes
• Track and manage leave activity within the HRIS system while maintaining accurate, compliant records
• Coordinate closely with Payroll to ensure proper leave coding, pay treatment, and benefit deductions
• Provide operational support and backup coverage for payroll processing activities

National Jewish Health is the leading respiratory hospital in the nation and has been serving patients and advancing research since 1899. The institution is known for world-class care in respiratory, cardiac, immune, and related conditions. National Jewish Health offers a collaborative work environment where employees contribute to improving lives through patient care, research, and education.

Position Summary
The Leave Administrator is responsible for administering employee leave programs in compliance with federal, state, and organizational policies. This role manages the end-to-end leave process, including intake, eligibility review, documentation tracking, payroll coordination, and return-to-work administration. The position serves as a key resource to employees and managers regarding leave options and regulatory requirements. In addition, this role provides operational support and backup coverage for payroll processing, ensuring accurate pay administration, benefit deductions, and compliance with wage-and-hour regulations. The Leave Administrator works closely with Human Resources, Payroll, Benefits, Employee Health, and departmental leadership to ensure consistent, compliant, and employee-focused leave management.

Essential Duties

1. Administers employee leave programs including FAMLI, FMLA, ADA accommodations, short-term disability, long-term disability, military leave, and other statutory or organizational leave programs.
2. Reviews leave requests to determine eligibility and ensures compliance with federal, state, and local regulations.
3. Provides employees and managers with guidance regarding leave rights, responsibilities, and available benefits.
4. Coordinates required documentation including medical certifications, return-to-work releases, and accommodation requests.
5. Tracks leave usage, intermittent leave, and return-to-work timelines within the UKG/HRIS system.
6. Maintains accurate records and ensures all leave files meet regulatory and audit requirements.
7. Coordinates with payroll to ensure accurate coding of leave in the timekeeping system and ensures accurate pay treatment during leave periods, including paid leave, unpaid leave, disability payments, and benefit deductions.
8. Serves as backup support for payroll processing by assisting with payroll activities including: payroll data entry and validation, pay adjustments and timekeeping review.
9. Creates and generates leave reports, data-tracking tools, and analytical solutions to support business needs.
10. Identifies opportunities to improve leave administration process and documentation.
11. Partners with Human Resources, Finance, Budget, and other teams while providing responsive payroll support and maintaining strict confidentiality.

Competencies

1. Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
2. Attention to Detail: Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period. Setting high standards of performance for self and others; assuming responsibility and accountability for completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
3. Building Trust: Interacting with others in a way that gives them confidence in one’s intentions and those of the organization.
4. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to conclude; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
5. Initiative: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
6. Managing Work and Time/Project Management: Effectively managing one’s time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes project timelines based on priorities, resource availability, and other project requirements (i.e., budget); effectively evaluates planned approaches, determines feasibility, and makes adjustments when needed.
7. Problem Solving: Uses issue identification, data relation and comparison, pattern recognition, and information gathering to create analyses and make recommendations.

Supervisory or Managerial Responsibility
None

Travel
None

Core Values

1. Be available to work as scheduled and report to work on time.
2. Be willing to accept supervision and work well with others.
3. Be well groomed, appropriate for your role and wear ID Badge visibly.
4. Be in compliance with all departmental and institutional policies, the Employee Handbook, Code of Conduct and completes NetLearning by due date annually.
5. Promotes a workplace culture based on mutual respect and merit, where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
6. Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
7. Wears appropriate PPE as outlined by the infection control policies and procedures.
8. Demonstrates compliance with all state, federal, and all other regulatory agency requirements.

Minimum Qualifications

1. Education: Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. Equivalent experience may be considered.
2. Work Experience: A minimum of 3 years’ experience in leave administration, payroll or benefits administration. Experience administering FAMLI, FMLA, disability programs, and statutory leave programs. Experience in PeopleSoft and UKG software is strongly preferred.
3. Special Training, Certification, or Licensure: None
   

Salary Range: $67,454.50 - $89,208,44

Benefits
At National Jewish Health, we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care, our employees are our greatest asset. With that in mind, we have designed a valuable, comprehensive benefits package to meet the needs of our employees and their families.

• Comprehensive Medical Coverage: Multiple Cigna health plans for Colorado, regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
• Paid Time Off: Generous PTO accruals to use for vacation and sick days, and six paid holidays, all compliant with Colorado state sick leave regulations.
• Dental & Vision Plans: Coverage effective the first of the month after hire.
• Retirement Savings: 403(b) plan with employer contributions after two years.
• Wellness Incentives: Earn up to $200 annually for preventive health activities.
• Tuition Reimbursement: Up to $5,250 annually for full-time and part-time employees.
• Child Care Assistance: Childcare Flex Spending Account (FSA) with annual employer contribution.
• Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible employer.
• Disability & Life Insurance: Employer-paid plans and optional buy-up choices.
• Voluntary Benefits: Full suite of coverage options such as Accident, Hospital Indemnity and Legal Plan
• Exclusive Discounts: Savings on local services, insurance, and RTD bus passes.

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