Job Title: Construction Office Manager Payroll & HR
Company Name: West Coast Removal
Pay Range: $40 $45 per hour (based on experience)
Employment Type: Full-Time, In-Office
Schedule: MondayFriday
Location: Lincoln, CA
Industry: Commercial Selective Demolition
West Coast Removal is seeking an experienced and highly organized Construction Office Manager to oversee payroll, HR administration, and daily office operations. This leadership-level administrative role is responsible for ensuring payroll accuracy, maintaining California labor law compliance, and supporting efficient office operations. Experience managing payroll and compliance in a construction or field-crew environment is strongly preferred.
This position works directly with company ownership and supervises administrative support staff. It is not a clerical or entry-level administrative role. We are looking for someone who can build structure, maintain compliance, and confidently manage sensitive matters with professionalism and discretion.
West Coast Removal is a woman-owned, family-run demolition company founded in 2011, backed by over 20 years of industry experience. We specialize in commercial selective demolition and have built our reputation on quality, safety, and integrity.
While family-owned, we operate with professional systems, high compliance standards, and strong leadership expectations. We value trust, integrity, and clear communication. Every team member plays a role in maintaining the stability and success of the company.
This role is critical to maintaining the foundation of our business operations.
Oversee weekly payroll for approximately 3540 employees
Ensure accurate handling of California overtime, double time, and blended/weighted overtime calculations
Administer travel time, per diem, PTO, and California sick pay accruals
Review wage statements for California labor law compliance
Process final paychecks in accordance with California requirements
Coordinate with payroll providers and/or PEO
Proactively identify and resolve payroll discrepancies
Manage employee onboarding and offboarding processes
Maintain employee personnel files and documentation
Ensure ongoing compliance with California labor laws and employment regulations
Track PTO, sick time, and employee leave balances
Assist ownership with employee relations matters and disciplinary documentation
Coordinate with CPA, workers compensation broker, PEO, and legal counsel as needed
Oversee office systems, workflows, and documentation processes
Manage vendor relationships and office supply budgets
Oversee shop and field supply systems including PPE and consumables
Supervise and direct part-time Office Assistant
Maintain organized and efficient internal administrative processes
Provide oversight of administrative functions including accounts payable coordination, contractor licensing compliance, and insurance documentation, working closely with administrative staff
Support employee recognition initiatives (birthdays, safety raffles, merit rewards)
Help maintain a professional, organized, and positive workplace environment
Minimum 5+ years of Office Manager experience (710 years preferred), with prior experience in a construction or contracting environment and familiarity with contractor licensing, insurance certificates, and project documentation strongly preferred
Proven experience managing California construction payroll for 2575 employees
Strong working knowledge of California labor laws including overtime, double time, and blended/weighted overtime, sick pay, and final pay requirements
High School Diploma or GED required
Associates or Bachelors degree in Business, HR, Accounting, or related field preferred
Experience with QuickBooks, Microsoft Outlook, Teams, and related office systems
Experience working with payroll providers and/or PEOs
Strong organizational and systems-management skills
Ability to handle confidential information with professionalism and discretion
Experience supervising administrative staff
Comfortable working in a family-owned business environment
Bilingual English/Spanish highly preferred
Pay: $40 $45 per hour
Pay Type: Hourly (Non-Exempt)
Weekly Pay Cycle
Medical Insurance
Dental Insurance
Vision Insurance
Health Savings Account (HSA)
Life and Disability Insurance Options
401(k) Retirement Savings Program (no current employer match)
Paid Time Off
40 Hours of Paid Sick Time per year in accordance with California law (eligible after 90 days)
MondayFriday Schedule
Employee Recognition Programs
Company Events
Stable, long-term leadership opportunity
Monday Friday
Full-Time (40+ Hours per Week)
In-office position
Onsite at West Coast Removal office (California)
No remote option for this position
West Coast Removal is a family-owned construction company with a casual, direct work environment. We value hard work, accountability, and teamwork. The office can be fast-paced with frequent interruptions typical of a busy construction company. Our office is pet-friendly, and dogs may occasionally be present.
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
Compensation details: 40-45 Hourly Wage
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