The Accounts Payable/Payroll Clerk for processing the company’s accounts payable processes, ensuring
timely and accurate payment of invoices, and maintaining strong vendor relationships. The role
processes the company’s bi-weekly payroll for all staff, contractors, and management.
Responsibilities & Duties
Accounts Payable
● Process vendor invoices accurately and in a timely manner
● Match purchase orders, receipts, and invoices (3-way match)
● Review invoices for proper approvals and coding
● Prepare and process weekly check runs, ACH, and wire payments
● Maintain vendor records, including W-9s and payment terms
● Reconcile vendor statements and resolve discrepancies
● Respond to vendor inquires and maintain positive relationships
● Assist with month-end close, including accruals and reconciliations
● Ensure compliance with company policies and internal controls
● Support year-end 1099 preparation and reporting
● Assist with month-end and year-end closing activities
Payroll
● Process payroll for all staff, vendors and management via ADP
● Assist with timecard review and validation for accuracy
● Process payroll, including data entry and audit checks
● Ensure payroll is processed in compliance with applicable laws and company policies
● Maintain confidentiality of employee payroll information with integrity
● Respond to employee payroll inquiries and resolve discrepancies
● Generate payroll reports for management and audits
● Prepare and submit payroll tax filings and payments
● Maintain payroll records, including earnings, deductions, and benefits
Qualifications
● Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
● 2+ years of experience in payroll, accounts payable, or general accounting
● Experience with accounting and payroll systems (Sage Intacct, ADP, or similar system)
● Basic understanding of payroll processes and compliance (required)
● Ability to manage multiple tasks and meet deadlines
● Strong attention to detail and accuracy
● Strong analytical, organizational and problem-solving skills
● Effective communication skills and ability to work cross-functionally
Preferred Skills & Experience
● Excellent organizational and time management skills
● Experience in a school setting (preferred)
● Familiarity with ERP/accounting systems
● Experience with payroll systems (e.g., ADP, or similar)
● Knowledge of 1099 reporting requirements
● Understanding of internal controls and audit processes
Physical Requirements
● Ability to sit and work at a computer for extended periods
● Occasional lifting of files or office materials
● Ability to work remotely
Work Environment
This position operates in an office environment with regular interaction across departments, including
purchasing, HR and operations. The position is a hybrid role.
Compensation details: 45000-55000 Yearly Salary
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