Overview:
The HR Specialist provides operational support for the recruitment and onboarding process while coordinating temporary workforce programs, extern placements, and call center staffing activities. This position serves as a dedicated onboarding resource for assigned recruitment activity, ensuring a seamless pre-employment experience for candidates and hiring departments. The role works closely with Recruiters,Occupational Health, hiring managers, and candidates to facilitate timely onboarding and workforce program administration.
Responsibilities:
Essential Functions
Onboarding Support
- Serve as the primary onboarding contact for candidates assigned through designated recruiter partnerships
- Coordinate pre-employment activities, including background screenings, Employee Health requirements, and onboarding documentation
- Monitor onboarding progress and proactively communicate with candidates regarding outstanding requirements
- Follow up on deferred Employee Health clearances and assist candidates with navigating onboarding requirements
- Ensure candidates are cleared and prepared for scheduled start dates and orientation
- Maintain accurate onboarding records and tracking reports
- Provide onboarding status updates to recruiters and hiring managers as needed
Temporary Workforce Administration
- Coordinate onboarding and administrative processes for temporary employees
- Maintain temporary employee records and monitor assignment dates
- Serve as a liaison between departments, staffing agencies, and HR regarding temporary workforce needs
- Assist with temporary employee extensions, transitions, and offboarding activities
Extern Program Coordination
- Coordinate student externships
- Facilitate onboarding requirements and required documentation for extern participants
- Partner with departments and educational institutions to ensure compliance with organizational requirements
- Track extern placements and maintain consistent communication with program coordinators
Call Center Staffing Support
- Coordinate hiring and onboarding logistics for call center team members
Operational Support
- Provide backup support for recruitment and onboarding operations as needed
- Develops and manages the company’s employment brand via social media platforms such as Facebook and LinkedIn
- Creates original content (text, photo, video), scheduled posts, and responds to comments to promote engagement
- Tracks and evaluates the effectiveness of online presence
Additional duties as assigned
Qualifications:
Qualifications
3 years of HR Experience to include onboarding and recruitment preferred
4 years of general administrative experience preferred
Education:
HS Diploma or GED Required
Bachelors Preferred
UFJPI is an Equal Opportunity Employer and Drug Free Workplace