Position Title:

Department:

Job Description:

General Description

Oversees payroll processes, systems, and personnel for a multi-entity hospital system.  Responsible for overall accuracy and timeliness of payroll for over 10,000 system employees.

Essential Job Duties

Responsibilities listed in this section are core to the position.  Inability to perform these responsibilities, with or without an accommodation, may result in disqualification from the position. 

• Manages day to day activities of OU Health payroll staff.
• Ensures timely and accurate calculation and payment of bi-weekly system payroll.
• Maintains accurate employee payroll records including but not limited to: pay rates, pay differentials, incentive/performance bonuses, PTO balances, and miscellaneous deductions.
• Determines and prepares timely and accurate tax payments in accordance with federal and state deposit schedules.
• Determines and prepares timely and accurate 401K payments to OU Medicine’s 401K administrator.
• Assists with preparation of quarterly/annual payroll tax forms including 941, W-2/W-3, 940, and state forms.
• Maintains payroll information management system.
• Assists financial leadership with maintenance of OUH timekeeping system.
• Oversees pay distribution via direct deposits, pay cards, and pay checks.
• Performs audits of department timekeeping records for record compliance; advises timekeepers, managers, and others regarding timekeeping procedures; works with appropriate managers to correct timekeeping issues/problems.
• Assists finance staff with reconciliation of general ledger accounts including payroll tax liabilities, benefit deductions, and accrued salary expense.
• Responds to and researches employee pay inquiries.
• Assists finance staff with ad hoc payroll related financial analysis requests.
• Responds to audit inquiries and requests for information in a timely manner.
• Contributes to the development and implementation of new policies or procedures related to timekeeping and overall payroll function.
• Evaluates processes and technology, recommending solutions for accuracy and efficiency improvements.
• Provides training and development opportunities for payroll staff.

General Job Duties

• Performs other duties as assigned

Minimum Requirements

Education: Bachelor’s Degree in Business - accounting, HR, or finance required.

Experience: At least 5 years working with payroll and at least 3 years of progressive leadership experience required.

Certification/License/Registration: CPP required within 12 months.

Knowledge, Skills & Abilities

• Knowledge of automated timekeeping and payroll systems.
• Knowledge of payroll tax rules and regulations.
• Time management skills to meet deadlines.
• Interpersonal and customer service skills.
• Proficient in the use of Microsoft tools – Excel, Word, Outlook, and PowerPoint
• Ability to organize and manage projects.

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.