Payroll Administrator – Remote

Compensation: $24.00 per hour

Nuvia Staffing is conducting a confidential search for an experienced Payroll Administrator to support a rapidly growing organization in California. This is a hands-on payroll and timekeeping role requiring strong attention to detail, excellent follow-through, and the ability to identify and resolve discrepancies before payroll is finalized.

The ideal candidate will have experience working directly with Rippling and MITC, be highly proficient in Google Sheets, and understand California wage-and-hour compliance.

Key Responsibilities

• Review, audit, and process payroll using Rippling and MITC

• Monitor employee time and attendance, including hours submitted, schedules, missed punches, and corrections

• Investigate and resolve discrepancies related to time submissions, overtime, meal/rest periods, and attendance

• Conduct regular payroll audits to ensure accuracy and compliance

• Prepare and maintain payroll-related reports and tracking spreadsheets

• Track key performance indicators (KPIs) related to payroll, timekeeping, and compliance

• Monitor the organization's California compliance score and identify areas requiring attention or improvement

• Maintain accurate payroll and timekeeping records

• Work closely with management to resolve payroll and timekeeping issues

• Partner with management to train new hires on MITC and proper hour submission procedures

• Provide guidance to employees and managers regarding timekeeping and payroll processes

• Review, revise, and update SOPs, payroll procedures, and related policies

• Identify process gaps and recommend improvements to payroll and timekeeping workflows

• Ensure payroll practices remain aligned with applicable California requirements

• Maintain confidentiality of employee payroll, wage, and personnel information

Compensation details: 24-24 Hourly Wage

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Job Requirements

Qualifications

• 3+ years of hands-on payroll or payroll administration experience

• Direct experience processing payroll and conducting payroll audits

• Experience with Rippling is preferred and MITC is required

• Strong understanding of timekeeping and attendance systems

• Advanced or highly proficient Google Sheets skills

• Strong reporting and data-analysis capabilities

• Experience investigating payroll and timekeeping discrepancies

• Knowledge of California wage-and-hour requirements

• Familiarity with Title 14 or Title 22 regulations preferred

• Experience creating, revising, and maintaining SOPs and policies

• Strong organizational skills and exceptional attention to detail

• Ability to work independently in a remote environment

• Strong communication skills and ability to partner effectively with management

• Demonstrated ability to handle confidential and sensitive employee information

Ideal Candidate

The ideal candidate is hands-on, analytical, and compliance-minded. This is not simply a payroll data-entry position. The Payroll Administrator will be responsible for reviewing information, identifying inconsistencies, investigating the underlying issues, and working with management to ensure accurate and compliant payroll.

Experience working in healthcare, behavioral health, human services, residential services, or other regulated environments is highly desirable.

Work Environment - Remote

This is a confidential search. The client's name and additional organizational details will be disclosed to qualified candidates during the recruitment process.

Nuvia Staffing is an equal opportunity employer.